A board portal provides enhanced security over emailing board packs. Board packs that are email-based can be compromised by hackers and are susceptible to distribution by accident. It encrypts all documents, and ensures that only authorized users have access. It also has features that monitor changes and allow users to set up permissions. These measures make it more secure and reliable for boards to collaborate, communicate and prepare for meetings.
The automation of routine tasks lets board members focus their efforts on strategic planning and governance. The features of the software allow board members to access meeting materials, schedules and reminders through a single dashboard. It also lets role of the company secretary them read and comment on documents prior to their board meeting and conduct online voting and receive minutes afterward.
They can also share confidential information between departments and teams. For example research grant managers could use a board portal to upload draft proposals and streamline internal approvals from department heads and deans. The central document repository of a portal, together with its redaction capabilities can be used by government agencies to respond efficiently to Freedom of Information requests.
Before selecting a board portal be sure to consider its reputation as well as the level of customer service. You should choose a vendor with a strong support team for onboarding and implementation. You should also evaluate the cost and features of the service to decide if it’s the perfect option for your business. A good board portal will provide outstanding customer support and a wealth of training tools for users.
